To satisfy US copyright laws, we MUST have a dated release of copyright. Your submission today will serve as the dated release of copyright and upon submission, NO FURTHER ACTION is required.
As corresponding author, the moment you submit your manuscript, you automatically agree to the following contract for all authors.
“In consideration of the Tobacco Regulatory Science Group taking action in reviewing and editing my(our) submitted manuscript, the author(s) hereby transfer(s), assign(s), or otherwise convey(s) copyright ownership to Tobacco Regulatory Science Group. The author(s) declare(s) that the manuscript contains no matter that is, to the best of the author(s) knowledge, libelous or unlawful, or that infringes upon any US copyright. In the event the manuscript is NOT accepted for publication, copyright reverts to the author(s).”
If additional questions arise, feel free to contact the journal offices.
The Copyright Clearance Center has produced an excellent first of its kind Copyright Basics Video to help educate faculty, students, and other prospective authors about copyright law.
Regarding University Open Access Policies or Repositories
Universities cannot summarily and unilaterally adopt a policy regarding copyrights overriding TRS submission copyrights related to each scholarly article written by a faculty member. Moreover, universities cannot authorize others to exercise the same rights.
I understand that should my manuscript be accepted, TRS holds the copyright for that manuscript. Moreover, should my manuscript be rejected, I further understand that copyright will remain with me. The only copy that belongs to the authors and university is their original submission to TRS. Moreover, reviewers provide their expertise and comments on behalf of TRS, not the university. Consequently, universities cannot post the manuscript with changes made by the peer reviewers. Furthermore, there are many changes relative to inaccuracies in the original submitted copy and our final published copy. Our final copy cannot be archived as it belongs to the publisher, however, authors may archive the original (initial) submitted copy. Again, understand there will be some discrepancies between what is submitted and what is eventually published.
TRS understands that universities view faculty manuscripts as they might view faculty patents — for materials produced at a university using university facilities and time, the university has a claim; lawyers concur enough not to dispute infringement on copyright. Our argument is that your only claim is to the initial manuscript submission NOT the manuscript that has undergone review including changes made by the publishing house to improve the manuscript. Please note that upon submission, authors cannot submit or move forward in the submission process unless they tick the box that they understand the copyright is being relinquished to TRS.
Regarding the final published portable document format (pdf) that appears online, authors are allowed to print copies, email to colleagues, and/or have available for personal use, and non-commercial research. However, due to copyright laws (copyright belongs to the publisher), the authors cannot use the pdf for profit directly or indirectly. This includes: 1) for re-sale, 2) to publish in another publication media (book, manual, or journal), 3) have businesses, corporations or companies use for mass distribution, 4) to promote the funding of a study by any organization or group, 5) for reproduction and distribution, 6) selling or licensing copies, or 7) posting on third party web site such as Research Gate, a university repository site, personal site or organization. Essentially, the pdf can only be used by the individual for personal and professional use, NOT for mass distribution.
Should authors violate use of the copyright laws agreed upon during the submission process, TRS reserves the right to withdraw this specific limited use of the pdf format manuscript and to pursue copyright infringement to the full extent of the law. Moreover, depending on the situation, the publisher reserves the right to remove the manuscript from our storage base (online listing), delete from our files and the Internet, and prohibit future publications from the university.
Tobacco Regulatory Science offers an Open Access (OA) option where, for a fee, the copyright remains with the authors. Should the authors select OA, the manuscript is listed online free of charge for anyone to download. Open Access generally refers to “manuscripts freely available to the public via the Internet.” It allows anyone to read, download, copy, distribute, print, search, or link to the full text of article anywhere any time as the author retains the copyright and is not surrendered to the publisher. All of this is allowable under the OA option without financial, legal, or technical barriers other than those inseparable from gaining access to the Internet itself. Also, authors who have purchased the OA option can, if they qualify, deposit their FULL manuscript at PubMed Central and not adhere to the 12-month publisher embargo. Essentially, the authors may use the manuscript in whatever manner they wish.
Authors and universities need to understand that publishers incur considerable expenses in the process of reviewing, editing, publishing and perpetually hosting a manuscript. We recoup some of these costs through our journal subscription process and sales of articles in the first year after manuscripts are published. By choosing the OA option, authors assist with these expenses otherwise incurred by the publisher.
In summary, TRS does not allow posting of articles within the first year of publication. However, after a 1-year embargo from date of online publication, not the submission or acceptance date, all non-OA publications become available for archiving by universities. This is a mandatory requirement of publication, as we could not secure journal subscriptions or sales of articles if manuscripts can be obtained free of charge through universities repositories.
Statistical Procedure Policy
When the editor determines a manuscript’s status as either a “Resubmit with Changes” or “Acceptance,” depending on editor judgment the manuscript may be sent for further statistical review to determine appropriateness of any statistical analyses. Two statistical educators have been identified who will mostly check for soundness of design and statistical methods, with a recognition that analyses differ from statistician to statistician. The review usually occurs within 3-5 days. At this time in the process, we may “Accept,” “Request Revision” or “Reject” the manuscript.